Updated Instructions to Receive Department of Justice (DOJ) Equitable Sharing Payments
The Office of Management and Budget (OMB) announced revisions to several sections in its Guidance for Grants and Agreements on August 13, 2020. The Department of Justice (DOJ) has reviewed these revisions and determined that recipients of Department of Justice (DOJ) equitable sharing payments must adhere to the System for Award Management and Universal Identifier Requirements found in Appendix A to Part 25—Award Term. In order to receive Department of Justice (DOJ) equitable sharing payments, the recipient (State, Local or Tribal Law Enforcement Agency) must maintain current information in the System for Award Management (SAM). The System for Award Management (SAM) requirement is effective for all DOJ equitable sharing payments processed by the U.S. Marshals Service beginning on December 1, 2021.
It is mandatory that your agency comply with each requirement below to continue receipt of granted equitable sharing payments. For steps 1-5 we have provided the appropriate links, forms, and email addresses for your agency to successfully complete the requirements.
- System for Award Management (SAM) Registration: If necessary, register your non-federal Law Enforcement Agency in the System for Award Management (SAM). Registration procedures may be found at the System for Award Management (SAM) internet site. Research shows that the overwhelmingly majority of State, Local, and Tribal Law Enforcement Agencies participating in the DOJ Equitable Sharing Program have already registered in the SAM. For any questions related to your SAM registration status and account information please first contact your agency’s Finance Department. Please note, your Finance Department may be at the county level.
- CAGE Code: The System for Award Management (SAM) will assign a unique five-digit identification number for your non-federal Law Enforcement Agency. This number stands for Commercial and Government Entity (CAGE) code.
- UEI Number: SAM will assign a unique 12 alpha-numeric character identification number for your non-federal Law Enforcement Agency. This number is called the Unique Entity Identifier (UEI) and it a required data element for all non-federal entities registering with the U.S. Government for contracts and/or grants. The UEI number is replacing the previously used Data Universal Numbering System (DUNS) number.
- EFT Indicator: An "Electronic Funds Transfer (EFT) indicator,” is a four-digit suffix created in System for Award Management (SAM) on the Financial Information page in the entity registration section. This section identifies alternative bank accounts. If your SAM account is only affiliated with one bank you may use four zeros to satisfy the EFT indicator requirement. Designating an existing bank account already on file with your CAGE Code directs funds to that bank account. Please refer to the Accounting Procedures on page 21 of the Guide to Equitable Sharing for State, Local, and Tribal Law Enforcement Agencies on how to track equitably shared funds after they are deposited to your account.
- DOJ UFMS Vendor Request Form: Complete a UFMS Vendor Request Form. Detailed instructions can be found on the second page of the Form. Notably, enter your Agency's 12-character UEI Number and 4-digit EFT Indicator, as applicable (e.g., ABC111ABC222-1234), 5-digit CAGE Code, and 9-character National Crime Information Center (NCIC/ORI). Submit the completed Form to AFD.ACHForms@usdoj.gov.
The U.S. Marshals Service will proactively contact State, Local or Tribal Law Enforcement Agencies with one or more imminent payments but who cannot be paid due to the SAM.gov requirements. The e-mail notification will reiterate the information in this webpage.
The following file lists all State, Local or Tribal Law Enforcement Agencies who have satisfied the new requirements and will receive equitable sharing payments without delay. No further action is required for State, Local or Tribal Law Enforcement Agencies appearing on this list. Please note this file is updated bi-weekly.