Public Defender's Handbook
Fact Witness Voucher
Once a witness is advised
that his or her attendance is no longer required,
a Fact Witness Voucher, Form DOJ-3 (Appendix 2),
is obtained from the District Court
or Federal Public Defender for each witness subpoenaed.
PART I - GENERAL INFORMATION (To be
completed by the Trial Office)
This form shall be completed for a fact witness or an
authorized travel companion. The travel companion must complete a
separate voucher. Attendance fees are not to be paid to the travel
companion. Answer each question to indicate if:
- Select Fact Witness or Travel Companion.
- The witness or travel companion was/was not a United States citizen at the time
he/she appeared to testify. If you are not a citizen, required to show proof of
his/her resident or visitor status.
- The witness or travel companion was/was not a federal employee at the time
he/she appeared to testify. Under current policy, the fees allowances on this
voucher do not apply to federal employees who are out of the district. If the
witness or travel companion is a federal employee, please follow the
instructions in the Guiding Principles for reimbursement.
- The witness or travel companion did/did not receive a check or cash advance for
his/her expenses in traveling to court. If the witness received an advance,
enter the amount and issuing office here.
- Include the witness' name when completing the form for a travel companion.
Indicate and/or verify the witness' or travel
companion's Name, Social Security Number, Passport/Visa Number (if
applicable), Alien Registration Record Number (if applicable), Address,
Telephone Number and E-mail Address to ensure that they are correct.
ACCEPTABLE IDENTIFICATION: One or more of the following items is
mandatory in order to receive fees and expenses.
- Social Security Number
- Alien Registration Record Number
- Passport Number
- Visa Number
- Court Order Classifying a Deportable Witness and/or Material Witness
- Valid Photo Identification
This information will be used to identify an individual
who can be compensated in accordance with 28 U.S.C. 1821, 28 CFR 21 and
18 U.S.C. 3144. Failure to provide this information may result in delay
or rejection of compensation.
PART II - ATTENDANCE CERTIFICATION
Section B of Part II must be signed by an employee of
the office that requested the appearance of the witness and/or travel
PART III - ALLOWANCES
All receipts for claims made in Part III must be
attached to the Form DOJ-3 before it is transmitted to the United States
Marshals Service for payment. This claim for reimbursement cannot be
processed until the witness or travel companion furnishes all receipts
for expenses that he/she is claiming on this Fact Witness Voucher.
PART IV - CERTIFICATION
Verify that all items under Part III are correct. Any
changes to Part III must be effected and signed by the Federal
government employee assigned to assist the witness. The witness or
travel companion must sign his/her full legal name and the date. If the
witness or travel companion is not a United States citizen, the witness
or travel companion must show proof of his/her resident or visitor
PART V - CLAIM VERIFICATION
Part V must be signed by an employee of the requesting
office attesting the accuracy and completeness of the expenses claimed
by the witness or travel companion before the form is transmitted to the
U.S. Marshals Service for payment. The U.S. Marshals Service will
process the Fact Witness Voucher and MAIL payment to the witness or
travel companion at the address indicated on the first page of this
form. International witnesses and international travel companions are
paid prior to their departure from the United States.